All you need to know about Multifunction printers

A Multifunctional Printer or MFP is a printer that consolidates most office needs into one machine such as, copying, scanning and faxing as well as printing. This is extremely useful for many businesses, especially small firms, as this can speed up and improve the workflow and business productivity.

These are just a few factors to consider before knowing what MFP is right for you

• You must know what your requirements are from your printer. Take into consideration what you need from the printer, do you want it to manage documents, reduce paper, how often will you use the scanner, copier and email jobs each day? This will give you a better idea for the printer your business needs.
• Take into account the hidden costs. Not only will you be paying for the printer, you will be paying out for ink, paper and electricity. It may be worth having a look at solid ink MFPs as they are environmentally friendly and cost effective.
• Find out how easy it is to connect to an existing network and find out how easy it is to use.
• Make sure it truly is multitasking. Most all in one printer do have multifunctional options, however, can it multitask these functions?
• Check the standard of the printer communication. The more the printer communicates i.e. the status of jobs and if there is a jam or malfunction the less time and effort it will take for you or your staff to solve.   
• Find out what software solutions are available for the printer
• Make sure the printer offers you and your firm the level of security and confidentiality you require.
• The lifespan of the printer is important as this could run extra costs. You must find out how robust the printer is to ensure an efficient and productive working environment.

For more information on the benefits of multifunction printers, please give First Choice Business Systems a call on 0800 072 3747. They’re specialists in providing solutions based around Xerox printer products and offer free consultations.

Xerox printers: saving money in the classroom

Bespoke printers, such as the ColorQube 9200, can cut costs considerably with a Managed Print ServiceMany colleges and universities around the World are struggling to cope with the recession in much the same way as businesses. IT departments at academic instituions are faced with the need to cut costs and follow a 'more with less' strategy that has become so prevalent in businesses in the last year.

Yet print needs at academic institutions are often very high: students require materials for seminars and tutorials, materials to study with and the need to photocopy books when resources are limited. As such many IT managers find it incredibly difficult to cut computer-related costs yet maintain or improve the level of print functionality.

This dilemma is causing many universities to turn to Xerox Corporation to install a range of Managed Print Services (MPS) to cut operating costs, in some cases by as much as 30%. The possibilities are very impressive: the University of British Columbia in Canada expects to save around $8 million over six years with a strategic MPS.

MPS offer a host of benefits to educational establishments and businesses:

• They allow staff and students to interact more effectively with technology, and use the precise services they need rather than an inadequate solution that may over- or under-deliver unnecessarily.
• Increase the efficiency of each process by improving every aspect of the document cycle, from printing and scanning to design and delivery.
• Help organisations meet their sustainability policies by reducing energy consumption and reducing consumable packaging through more efficient printing.

If your business or academic establishment is struggling to cut costs, managed print services may be the answer. First Choice Business Systems have a proven track-record providing MPS to businesses around the country; for a free consultation please call 0800 072 3747.

How to find the right printer for you

Analysing your printing needs before you buy can save money in the long runThe current economic climate means most businesses are trying to save money in as many ways as possible. In many areas expenses can be cut considerably, for example business travel, but what about in areas where levels of functionality must remain the same?

Printing is one of these; it's difficult to cut back on print costs whilst also pursuing growth strategies. Yet following some simple advice can help all companies buy the equipment that best suits their needs yet keep running and maintenance costs down to an absolute minimum.

Work out how much you'll use your printer

A busy office building will require greater output than a small office. High demands, such as quick turnaround time, constant use, fast warm-up times, are necessary for businesses where printing forms a large part of their daily operations. If your business only prints sporadically, a less powerful printer can suffice.

Cheaper printers tend to have more expensive ink

A lot of printer manufacturers lower device prices then charge you a large premium for consumables and maintenance. Spending a little bit more on a printer now can often be cost-effective in the long run, particularly if your company prints extensively requiring regular cartridge replacement. Some printers, such as the Xerox ColorQube 9200, offer variable printing plans so you only pay for the colour you use; this can be very economical for companies who rarely print high-quality colour pages.

Do you see your print needs growing?

If your business is experiencing rapid growth, buying a printer is not always the best idea. Printer leasing can be a cost-effective solution for companies who need to regularly upgrade their print functionality, and those who experience seasonal spikes in page output. In addition, printer leasing offers a host of strategic benefits including variable payment plans, inclusive maintenance charges and easy upgrade paths.

Inkjet, laser, solid ink - which one is best?

The print system you buy will depend on your individual business needs. Inkjet printers are inexpensive models and suitable for home environments but are typically unsuitable for business use. Laser printers can be very useful for companies that have a regular, large output, yet the benefits of solid ink are attracting more and more companies who value eco-friendliness, cheaper consumables and more vibrant colours.

Analysing and upgrading your print functionality can be a tough job at the best of times, so why not speak to the experts? First Choice Business Systems are specialists in leasing and selling Xerox printers to a range of business environments and have experience constructing tailored printer packages to suit individual business needs. Please call them on 0800 072 3747 for a free consultation.

Get Your Printing into Gear in 2010 with Paper Gear!

It’s January, and that means only one thing – people making new years resolutions and promises of ‘a fresh start’. Gyms across the country become packed out (at least for a few weeks anyway), diet companies rake it in, and the telly’s suddenly full of adverts for health foods and stop smoking products.

At PaperGear we’re also making a fresh start – but unlike those new years resolutions which (let’s be honest) most people will have forgotten about by the end of January, we’re well and truly getting into gear in 2010 with tons of exciting new content that will help you and your business make more money by getting the most out of your printing…

Let your documents make your business look more professional, get more done in less time, and reduce your printing cost and improve your efficiency. Get top design tips, links to handy resources, and industry insight, plus keep up to date with the latest print technology and get your questions answered by print experts. 

We've got lots to share, so make sure you check back regularly to see what’s new.

Happy new year from everyone at PaperGear.