Saving money on print costs with EDM

Piles of dishevelled paper are a thing of the past with Electronic Document ManagementPrint costs are considered by many to be the last pan-industry uncontrolled cost that eats into company budgets. In fact, recent research shows that print costs consume 3% of total revenue for the average business. If you're trying to cut costs, you should look at how much you spend producing hard copies as there is generally a great deal of money to be saved in this area.

In recent years, Electronic Document Management has been touted as one of the best ways to save energy and improve a company's environemntal profile. After all, when you're storing your information digitally you aren't printing, so you're saving on both electricity costs and also on the amount of paper you use.

It's definitely a step in the right direction. With the Copenhagen summit round the corner, helping the environment is at the top of everyone's list. But EDM has far reaching benefits on office productivity:

• Space: Since documents can be stored digitally, there's no need for bulky file systems, giving you and your staff more space to maneuvere.
• Disaster Recovery: Off site backups mean in the event of a fire or natural disaster your data is not lost, meaning the negative impact on your revenue and staff morale is kept to a minimum.
• Quicker turnaround times to clients: Staff do not get flustered whilst they have to find a piece of paper amongst thousands. Powerful search capabilities mean documents can be recalled to a computer screen instantly, reducing the time clients must wait for their records.
• No paper filing: Filing is a simple matter of clicking 'save' and moving onto the next task. No bulky filing cabinets or moveable shelves are needed.

If you'd like more information on the benefits of Electronic Document Management, get in touch with First Choice Business Systems, who specialise in providing business services and Electronic Document Management to companies of all sizes.