How to find the right printer for you

Analysing your printing needs before you buy can save money in the long runThe current economic climate means most businesses are trying to save money in as many ways as possible. In many areas expenses can be cut considerably, for example business travel, but what about in areas where levels of functionality must remain the same?

Printing is one of these; it's difficult to cut back on print costs whilst also pursuing growth strategies. Yet following some simple advice can help all companies buy the equipment that best suits their needs yet keep running and maintenance costs down to an absolute minimum.

Work out how much you'll use your printer

A busy office building will require greater output than a small office. High demands, such as quick turnaround time, constant use, fast warm-up times, are necessary for businesses where printing forms a large part of their daily operations. If your business only prints sporadically, a less powerful printer can suffice.

Cheaper printers tend to have more expensive ink

A lot of printer manufacturers lower device prices then charge you a large premium for consumables and maintenance. Spending a little bit more on a printer now can often be cost-effective in the long run, particularly if your company prints extensively requiring regular cartridge replacement. Some printers, such as the Xerox ColorQube 9200, offer variable printing plans so you only pay for the colour you use; this can be very economical for companies who rarely print high-quality colour pages.

Do you see your print needs growing?

If your business is experiencing rapid growth, buying a printer is not always the best idea. Printer leasing can be a cost-effective solution for companies who need to regularly upgrade their print functionality, and those who experience seasonal spikes in page output. In addition, printer leasing offers a host of strategic benefits including variable payment plans, inclusive maintenance charges and easy upgrade paths.

Inkjet, laser, solid ink - which one is best?

The print system you buy will depend on your individual business needs. Inkjet printers are inexpensive models and suitable for home environments but are typically unsuitable for business use. Laser printers can be very useful for companies that have a regular, large output, yet the benefits of solid ink are attracting more and more companies who value eco-friendliness, cheaper consumables and more vibrant colours.

Analysing and upgrading your print functionality can be a tough job at the best of times, so why not speak to the experts? First Choice Business Systems are specialists in leasing and selling Xerox printers to a range of business environments and have experience constructing tailored printer packages to suit individual business needs. Please call them on 0800 072 3747 for a free consultation.