Five hidden costs of printing

Print paper is an obvious cost of print functionality but what about the costs that remain beneath the surface?It's estimated that over 50% of printing costs are hidden. It's easy for businesses to total the cost of consumables, devices, maintenance and paper, but what about the hidden costs that you cannot see on the surface but which drain assets quickly and consistently unless address?

Without considering these when working out the costs of your print functionality you may seriously underestimate how much your devices cost you and run into financial trouble further down the line.

Here are five of the most draining hidden costs of printing:

• Help desk calls - printers and related devices can very quickly stretch IT resources as staff call the helpdesk as their first port of call when running into errors
• Physical footprint - the cost per square metre of your entire fleet can be very extensive when you consider how many separate devices you're running. This space could be redistributed more effectively by utilising multi-function devices.
• Volume of printed materials - low volume printing results in a higher cost per page than high volume printing and unless your devices are operating at or close to maximum efficiently you could be paying way too much for each page you print.
• Purchasing and stocking consumables - when you have devices from a number of different manufacturers it can be expensive to buy consumables and store them safely before the use-by date.
• Use of the finance function - Maintenance bills, consumables, repairs and new purchases all go through the finance department, using up valuable resources.

These are just a few of the hidden costs associated with company print functionality. First Choice Business Systems are Xerox printer specialists and can help you save money across your business by streamlining your print needs and ensuring you work to maximum efficiency. For more information, please call them today on 0800 072 3747.