The End of Paper: EDM can significantly reduce your business costs and increase efficiencyIn the past we've written about the benefits of electronic document management - not only do you enjoy greater efficiency with a computer-based filing system but you also decrease the amount of space taken up in your office and reduce your carbon footprint as you use less paper.

In addition, however, you could cut costs and improve your revenue figures with a dedicated electronic document management system. In the current economic climate, cost cutting has risen on corporate agendas, and EDM offers a positive return on investment for companies looking to minimise outgoings and concurrently improve workplace efficiency.

EDM offers several key strategic financial benefits:

Data-based storage
With a data-based storage system you don't have to use up floorspace to store your files. More efficient use of your office can result in elevated levels of productivity, and in turn can increase revenue. In addition your staff will not have to spend significant periods of time searching for files; powerful search functionality allows them to call up client records in seconds.

Increase data security
With proven security features EDM can enhance levels of data safety and prevent losses being incurred through theft or loss. And with the government considering charging companies up to £500k for data breaches there's never been a more important time to think about your data.

No transactional costs
Recent research shows the costs of filing a paper document can reach as high as £15. This is a significant loss to each transaction; with EDM transactional costs are reduced to zero and data can be easily emailed and transferred instantly.

Reduced Invoice costs
Invoicing a customer can cost as much as £10, for a paper based system. With EDM the costs can be reduced to less than £3 with a simple and quick installation. Plus, with full transactional history available through a powerful front-end system, you can more easily track your sales figures allowing more accurate financial projections to be made.

Lower paper and recycling costs
With thousands of sheets less paper to buy, you'll be saving money constantly. And because you won't need an avenue to dispose of unwanted printed material, you can pump these resources into mission-critical business tasks, such as stock.

For more information on the benefits of EDM to your business, give First Choice Business Systems - specialists in Xerox printer products - a call on 0800 072 3747 for your free consultation